Catch expiring supplier certificates weeks before the auditor arrives

Track certificate expiration dates automatically with structured 30, 14, 7, and 0-day transactional email reminders dispatched to vendor contacts.

See Expiry Workflow Free Compliance Tools

How the Continuous Evidence Loop Operates

Capture verified expiration dates during human QA certificate review.

Assign an internal QA evidence owner and external vendor contact.

Automated background cron triggers reminder emails at 30, 14, 7, and 0 days.

Escalate overdue evidence weekly up to three times to prevent audit non-conformances.

Review document health flags without silently altering supplier approval standing.

CORE PLATFORM ARCHITECTURE

What Evidlane Records & Enforces

Evidlane manages supplier scopes, requirement coverage, immutable file versions in Cloudflare R2, certificate health states, 30/14/7-day reminder delivery logs, human QA approval signatures, rejection reasons, and append-only audit events. It does not replace human QA judgment or make automated legal compliance claims.

✓ Cloudflare R2 AES-256 Vault✓ ClamAV Antivirus Quarantine✓ Single-Use 7-Day Vendor Tokens✓ 1-Click ZIP Audit Packets

Frequently Asked Questions

What happens after a certificate expires?

The document health switches to Expired and flags the QA dashboard. The supplier approval decision is not silently changed without human QA authorization.

Can reminder schedules be customized?

The design partner pilot utilizes the proven 30/14/7/0 day schedule, engineered specifically for food industry vendor response cycles.

Explore related resources:

ASL Template →Spreadsheet Gap Auditor →12-Point QA Checklist →Pricing & Pilot →