The 6-Step Evidence Loop for Food Safety Audits.
A closed-loop evidence system that replaces messy spreadsheet tracking with automated intake, antivirus quarantine, and human QA signing authority.
Granular Requirement Sets by Material & Facility
Not every supplier needs the same documents. Evidlane allows QA managers to define requirement sets scoped by Supplier Entity, specific Manufacturing Facility (Site), or Raw Material Risk Tier (Allergens, Direct Contact Packaging, Ingredients, Co-manufacturing).
- Pre-built templates for SQF Code Ed 9, BRCGS Issue 9, and FSMA 204
- Conditional requirements (e.g., Organic cert only required if Organic claim is active)
- Custom review cadence (annual, bi-annual, or per-lot certificate of analysis)
Continuous Gap & Expiration Surveillance
Stop discovering expired GFSI certificates the week before your audit. Evidlane constantly cross-references active requirement matrices against your document vault, flagging gaps instantly.
- Automated 30-day, 14-day, 7-day, and 0-day countdown triggers
- Overdue follow-up cadence (automatic gentle nudges every 7 days post-expiry)
- Real-time workspace health dashboards visible across QA and Sourcing teams
Zero-Login, Single-Use Secure Upload Links
Supplier portals fail when vendors refuse to create accounts or remember passwords. Evidlane sends suppliers a cryptographically signed, single-use URL where they can drag and drop certificates in under 60 seconds.
- Suppliers never access your internal QA database or other vendor data
- Tokens expire in 7 days and become invalid immediately upon submission
- Optimized for both mobile phone capture and desktop PDF drag-and-drop
Automated ClamAV Antivirus & Magic-Byte Validation
Raw email attachments expose your company to malware and ransomware. Every file uploaded to Evidlane is placed in a private quarantine vault and subjected to multi-stage security verification before QA access.
- File magic-byte verification (prevents disguised executable files)
- Integrated ClamAV / antivirus engine scanning before files can be previewed
- Encrypted at rest on Cloudflare R2 with SHA-256 integrity checksums
Human QA Governance — No Black-Box AI Decisions
Food safety regulations demand human accountability. In Evidlane, automated routines handle file ingestion and virus scanning, while your qualified QA experts retain 100% authority to approve, reject, or request corrections.
- Approval Status is decoupled from Document Health
- Rejection reasons with structured code (Wrong Scope, Expired, Incomplete, Unreadable)
- Optional exception tracking for temporary waivers with expiry dates
1-Click Audit Packet Export (.PDF & .ZIP)
When an auditor asks for your Approved Supplier Register and supporting GFSI certificates, export a sealed audit packet in seconds rather than spending days digging through email archives.
- Includes complete event history with actor IDs, timestamps, and IP logs
- Organized folder structure with original, clean PDF certificates
- Meets SQF 2.3.4 and BRCGS 3.5.1 mandatory register requirements
Ready to automate your supplier qualification?
Join the Design Partner Pilot today. We migrate your first 100 supplier records for free.
Apply for Pilot ($199/mo)